Using maps in HOA Management is key to communicating all the most important items of the property. How you deliver that information comes in many forms from screen shots from your favorite free map platform, Adobe design, to using a full GIS. Lots of options for different costs and level of detail. If you are looking for the latter option here are some options that might be of interest that could help your business.

We will be showcasing three types of map products. Traditional PDF Maps, External Interactive Maps and Internal Interactive Maps.

Specifically we start with the following deliverables.

Aerial with Parcels

Using a GIS you have the ability to bring in current parcels and streets automatically. Using this data you can populate the labeling of each parcel with unit and address information. Manual placement of these labels for easy reading helps readability. Multiple imagery provider options can further add to the completeness of the map. This is a map that Mapsynergy can create for your project.

Aerial Landscape Map

Starting from the previous Aerial with Parcels map we can now add landscaping areas based on the parcels and imagery. Area or SF can be calculated if needed. This is a map that Mapsynergy can create for your project.

Aerial Snow Removal Map

Continuing from the previous Aerial with Parcels map we can now add snow removal areas based on the parcels and imagery. Area or SF can be calculated if needed. This is a map that Mapsynergy can create for your project.

Sprinkler Zones

Sprinkler example with zones and types of watering methods. Can be used to quickly find the right zone for shutoff and repair. This is a map that Mapsynergy can create for your project.

Access Points

This industrial sample was crafted to show the locations of key points. Shutoffs for gas, electrical, keybox, telecommunications, water and AC to name a few. This is a map that Mapsynergy can create for your project.

We showcase all the ways you can save time and money in managing your HOA here.

You now have a new accurate HOA map that is saving you time in resolving issues around the property saving you money. You need to turn your attention to the bidding process of some maintenance. If you are in colder climates snow removal is a constant worry.

Bidding out that process could be a yearly item to accomplish if your provider raises their rates or just isn’t doing a satisfactory job. How to you streamline that process? Is it possible to illustrate to your bidders what roads or sidewalks are a part of the HOA vs taken care of by the home owner?

By adding a new overlay of snow removal areas on top of the core HOA map makes a welcome addition for the bidding process. Now the map clearly delineates the areas that are under the current snow removal bidding process. Speeding the understanding to the contractor exactly what the job entails. This additional snow removal map ensures the correct areas are serviced when the contractor is called to your property. Saving time and money in the process.

Read more about our HOA maps HERE. OR contact us

Continuing on from the now core HOA map including current imagery overlaid with parcel boundaries and address or lot numbers we turn to maintenance. Some of the larger jobs you as a HOA or Management company might outsource. Landscaping can be one of the largest items to take care of on a weekly basis.

How do you accurately show the landscaping companies exactly what you need taken care of? In the bidding process it sure would streamline the time spent and get a more accurate estimate if the areas maintained by the HOA as common areas could be shown.

Taking our existing map we can overlay landscaping areas that need to be taken care of by the HOA vs the homeowners. Different colors can designate the type of landscaping needed or where to limit maintenance, like the sample above. Why have a bid for areas you don’t need maintaned?

Having this new overlay saves time bidding out the job which saves money over the course of your contracts. All while keeping your HOA looking well kept.

Read more about our HOA maps HERE. OR contact us

Your HOA or HOA Management company is ready to save time and money with a better set of maps for your project. You have grown out of the initial sales map and it’s not doing what you need it to do. You are spending more time looking for information on where things are or describing details that just take too long. Using Google maps to supplement your sales map has been helpful but it is missing key points. A new set of accurate maps of your HOA is on your to do list.

Using current aerial imagery is the core starting place for your new set of HOA maps. With several sources to choose from we pick the best image for your property. Next comes the overlays. They are the items that are missing from your supplemental Google maps image.

First we incorporate street names on the aerial image. Followed by the parcel boundaries obtained from the county. Labeling with the address or unit number for clarity on what unit is where. If you have the sales map or lucky enough to have the recorded plat the lot number can also be added. Building numbers can also be included on the map.

Now that you have a current image showing the build property along with the parcel lines with address you can see the project as it sits today. This map can be shared with your maintenance crew to locate the correct location where a reported issue. Reducing time spent searching and resulting in money saved.

Read more about our HOA maps HERE. OR contact us

HOA’s (Home Owner Associations) have some basic things they need to accomplish. Keep the property in line with the rules of the HOA is the one people think of first. How about maintaining that HOA’s common area spaces? Do you do it in house? What about if you have a company take care of your HOA services for you?

After your HOA’s initial purchasing round, how do you best visualize and keep track of all the infrastructure of that HOA? Do you go out to bid on a regular basis for these services? Maybe you bid for Landscaping, Snow Removal, Street Repair? (if private) or maybe you have issues with a unit?

Good maps or set of maps is the first place to start keeping track of your property. Accurate maps save time in interacting with your HOA and the common areas that you are responsible for. Maps can also save the HOA and management company money in the bidding process for services.

Why can’t you just use the marketing map you have from the sales process? These maps are typically design sketches by the developer. Sales maps might not be exactly what was built on the property. Seeing the actual imagery of the HOA helps focus your attention on what was actually built.

We will go into detail in three following articles on the basics of each map type, why they will save your HOA and your management company time and money over the long haul.

Read more about our HOA maps HERE. OR contact us